TracX Mapping User Guide

TracX Mapping User Guide

TracX is a real time GPS mapping program. With TracX (pronounced “tracks”), you can track the location of vehicles, drivers and/or devices. With a full complement of fleet tracking features including current vehicle locations, map and satellite views, summary of jobs remaining on vehicles, playback, and a wide range of search filters. TracX provides another window into your fleet.

Starting TracX

To start TracX, open a web browser and go to the following address: https://mapping.borderexpress.com.au 
 Tip
To access TracX easily, save the link to your web browser 'Favourites'.

What's on the Screen

After you open TracX, you will see the main map screen. The various icons indicate types of vehicles, driver/device status and branches/locations (geofences). Below is a legend of these icons:

General Icons

 
Branches - A Border Express branch will be marked with this icon.
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Geofences - These are the key locations that are marked as 'Geofences' to help you find them quicker on the map.
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Vehicle Groups/Clusters - These icons will appear on the map when 2 or more vehicles are clustered in the same area. The number of vehicles in the cluster will be visible in the middle of the circle and the colours will represent their activity. Drivers that are moving are green, if they are stopped they will be red and if on a rest break they will be orange.


Vehicle Icons & Colours

 
Prime Mover - Vehicle being driven is a prime mover.
  
Rigid - Vehicle being driven is a rigid.
 
Parcel Rigid - Vehicle being driven is a parcel rigid.
 
Van - Vehicle being driven is a van.


Driver Status Colours

 The vehicle is moving and has 9 active jobs. 7 deliveries and 2 pickups
 The vehicle is currently stopped. Stopped is less than 5km.
 The device is currently offline.
 The Driver is on a rest break.

This section explains how you can move around the map and zoom into areas of interest.

 

Zooming In and Out

 To zoom in and out on the map, you can use the following actions:
  1. Use the + - icons on the right side of the screen to Zoom.

  1.  Use the + key and - key on your keyboard to zoom
  2.  Use the scroll wheel on your mouse

Mini Map

There is a mini map in the bottom right corner of the screen. This provides you with a larger overview of the area you are currently viewing.
You can click and drag anywhere on the mini map and position the orange rectangle over the area you want the main map to show.
      Tip
      To minimise the mini map, click on the arrow in the bottom right corner

Moving Around the Map
To move around on the map, you can use the following actions:
  1. Use your mouse to click and drag anywhere on the map to move it.
  2. Use the arrow keys on your keyboard to move around the map.


Layers 

Layers enable you to add additional information over the top of the map. Below explains what kind of layers are available and how to use the layers.

 Map Layer - Normal or Satellite
You can choose between viewing the map in Normal or Satellite mode.

 Live Traffic Layer
This layer provides a live view of traffic.
       Light traffic
       Medium traffic
       Heavy traffic

 Branches Layer
This layer shows all Border Express branches on the map.

 Customers Layer
This layer shows all Customer sites on the map.

 Other Layer
This layer shows miscellaneous points of interest on the map such as delivery regions.

Turning Layers On and Off

To turn layers on and off, perform the following steps:

  1. Hover over the Layers icon
  2. Tick or untick the options desired.

Filtering & Searching

Filtering and searching allows you to refine the data you see on the map and quickly find what you are looking for. This section explains how you can filter and search the map data.
You can filter on the following fields:

Vehicles:
  • Vehicle Category (e.g. Rigid, Prime Mover, Van, etc.)
  • Vehicle (by fleet number)
  • Vehicle Branch (branches including headports)
  • Vehicle Status (moving or stopped)
Drivers:
  • Drivers (by name)
  • Driver Branches
Jobs:
  • More than (show only drivers with more than entered quantity of jobs)
  • Less than (show only drivers with less than entered quantity of jobs)
Devices:
  • Devices (PDA's / devices by asset number)
  • Device Status (online or offline)
      Tip
      If your search result does not include the driver/vehicle that you expect, add "Offline" to the Device Status field.

How to Filter

  1. Click the Filter  icon to search for specific items on the map.
  2. Click the name of the required category to expand.
  3. Click the required field.
  4. Select or enter the required item(s).
  5. Click the Search button.
  6. The selected item(s) will appear.
     Tip
      If you start typing into the search fields, it will auto complete. You can also select multiple categories to filter by.


Favourite Filters

For easier access filters can be saved and applied directly by selecting from Filter list.
To open Favourite Filters click the list drop down icon on the right side of Applied Favourite Filter search box.

Filters can be private or public:
  • Private filters are the filters you have created or copied from the Public Filters.
  • Public filters are filters created by other users and only their owner can modify them.
  • Public filters in your Filters are marked with the icon next to their name.
  • To add a public filter to your Favourite Filters, click on the  icon at end of the filter's name.
  • To preview public filters before adding it to your Favourite Filters, click on the filter's name.
  • To remove public filter from your Favourite Filters, click on the  icon at the end of the filter's name.
  • To hide the Filters and Favourites click the Close button at the bottom right or click the  icon

How to apply filter from Favourite Filters

  1. Click on the filter's name
  2. The filter currently applied will have to be highlighted.
  3. On the Filters page, an information message will show the name of the applied filter.



How to create Favourite Filter

  1. Click on the Create button  when click on the list drop down.
  2. Enter the name and specify filter visibility.
  3. Click on the Create button to save the filter.

  Tip
      If you have selected and applied a filter, to create a new filter click on the x icon next to the applied filter name or clear on the Clear button to clear the applied filter.
  

How to Edit personal and public filters that you have created


  1. Click the list drop down icon button on Filters page.
  2. If the filter is public and you are not the owner, you will not be able to edit the filter.
  3. For filters that you created (public or personal), click on the 3 dots to the right and you will have the option to select Edit
  4. Update filter name and specify filter visibility.
  5. Click on Update.

How to Delete personal and public filters that you have created

  1. Click the list drop down  icon button on Filters page.
  2. If the filter is public and you are not the owner, you will not be able to delete the filter.
  3. For filters that you created (public or personal), click on the 3 dots to the right  and you will have the option to select Delete 
  4. There will be a pop up asking if you want to delete the filter. Click on Delete to confirm 
  5. If you delete a public filter, it will delete it for everyone that has this filter in their list.

How To Search for an Address

  1. Click the Magnifying Glass  under the Zoom controls.
  2. Type the required street address.
  3. The search function will being to auto-complete the address as you type.
  4. Once the correct address is found, either press Enter or click the address from the list.



Viewing More Information about Driver, Vehicle and Device

You can see additional information about a driver, vehicle or device in TracX. This section explains how you can find and view this information.

Finding & Viewing Information

Click on the driver icon to see a summary of the drivers vehicle and job status.
  Tip
      The phone number displayed is for the PDA the driver is logged into.

Playback Mode

The playback mode in TracX allows you to replay the driver route for the selected period of time.
This section explains how you use the playback mode.



Switching to Playback Mode

To select the driver you use one of the following methods
  1. Select the driver on the Map
  • Select the driver by clicking on the driver's icon on the Map
  • Click on the playback button  on the 'Driver Details' form
  1. Using the playback link from the main menu
    1. Click on the playback button  the on the main menu
    2. Start typing the driver's name in the search box 
    3. Select the driver by clicking on driver's name in the list

Playback Mode Features

  • To start the replay of the driver's route - click on the Start  button
  • To pause the replay of the driver's route - click the Pause  button
  • To see the current speed of the playback - view the speed icon 
  • To change the speed of the playback - click the filter  button and click on the speed number to select the speed from drop down.


  • To change the date or range – click on the filter  button and click on the date. This opens a calendar and select either the date, or a date range by single clicking the first date and then single click the last date and click Apply (Maximum date range is 7 days).

Timeline

The timeline on the bottom of the screen represents the playback period with markers showing the driver's jobs and rest breaks:

Timeline navigation

  • To zoom in or out - use the mouse wheel or press Ctrl + Arrow Up or Ctrl + Arrow Down keys on the keyboard
  • To move the timeline - click with the left mouse button and drag left or right or press Ctrl + Arrow Left or Ctrl + Arrow Right keys on the keyboard
  • To change the current time - drag the current time indicator  or click on the timeline

Driver route

In playback mode, the driver route is shown as continuous animated points showing the driving direction.


Playback mode layers

The driver's activity in playback mode is displayed as layers. The icons on the map represent the following:


Turning layers on and off

To turn layers on and off, perform the following steps:

  1. Hover over the Layers icon layers_icon .
  2. Tick or untick the options are desired.

Geofences

Geofences in TracX allow you to define virtual geographical boundaries around physical locations on the map. The supported geofence types are:

  • Border Express branches
  • Customers
  • Manifesting

This section explains how you can add, edit and delete geofences. (Note: Specific system access is required for this function, contact IT Support)


Add new geofence

  1. From Geofence Search  form
    1. Click on the Create  button
  2. Enter the required data - Name, Type, Description and Activation Date. The Expiry date is optional and can be left blank for non-expiring geofences.
  3. Using the drawing tool on the map, click a starting point and then click at each required point of the perimeter, completing the shape by clicking back on the starting point.
  4. Drawing mode can be enabled and disabled by clicking on the 'Edit Polygon' toggle.
  5. The changes can be reversed by clicking on the  button.
  6. To save the geofence, click on the   button.

  Tip
  • Turn on Satellite view so that you can see the actual site features (e.g. buildings, fences, loading docks, access /driveways, etc.).
  • Start at the top left corner of the geofence area and draw in a clockwise direction.
  • Use as many nodes as required (a new node is created every time you click on the map in drawing mode) to follow the contour of the site.
  • Draw the geofence slightly outside the actual boundary of the site to allow for an amount of GPS signal drift. This will prevent multiple enter/exits in quick succession on the geofence report if a truck is close to the actual fence line. Just be careful if 2 customer sites are side by side.
  • To check the geofence is working as expected, run the Time in Geofence report in Transport Suite and review the contact times and durations etc. Edit the geofence as required.
      

Edit geofence

  1. Select an existing geofence by clicking on it's polygon shape on the map.
  2. You can edit the geofence data - Name, Type, Description, Activation Date and Expiry date.
  3. To edit the geofence shape - click on the 'Edit Polygon' toggle and drag the border points on the map.
  4. Drawing mode can be enabled and disabled by clicking on the 'Edit Polygon' toggle.
  5. The changes can be reversed by clicking on the  button.
  6. To save the changes, click on the  button.


Delete geofence

  1. Select an existing geofence by clicking on it's polygon shape on the map.
  2. Click on the  button.
  3. Confirm deleting on the warning dialog box
  4.   Warning - Please note that deleting geofence from the Map is permanent.




Geofence Configuration Rules

Name: (Mandatory)

Geofence names are used in reports and notifications. It is a mandatory field. It is important that the following rules be applied when naming geofences so the names are consistent and easily understood:
Title Case: Use Title Case rather than ALL UPPERCASE or all lowercase. For non-standard words, use the customers preferred capitalisation.

Example: Dulux AcraTex Beverly SA

Alphabetic listing: While the search function in TracX will search for the term in any part of the geofence name, the geofence list in Transport Suite is a first letter search only. Therefore, the name should start with the name of the customer, branch, etc. as this is what most people will search for. The name should also include the suburb to avoid any confusion for customers who have multiple sites, and end with the state.

Example: Flush Fitness Port Melbourne VIC

Bunnings

Name: It is important to our capability to report to Bunnings, that all names follow the convention of “Bunnings” “Delivery Branch Code” “Store Name.” By having the delivery branch code listed after “Bunnings” allows for all stores serviced by the same branch to be easily grouped.

Example: Bunnings GLD Burleigh Waters

Description: The store number.

Example: 8172

Type: (Mandatory)

Chose from one of the following options:

  • Branch: Only use for Border Express branches or agents
  • Customer: Use this type for any customer sites.
  • Manifesting: Only use for geofences around Border Express or agent sites that are to be specifically used for tracking and alerting arrival and departure times of linehaul vehicles. Generally, these geofences are drawn around the branch in a radius of typically 1 kilometre.

Description: (Mandatory)

The Description is displayed on the geofence fly-out panel after a user clicks on a geofence. A clear description makes it easier for the user to understand if something is a bit different about the geofence
Example A: Geofence covers Ross Road, as it is a known truck queuing area.
Example B: 2010 Bunnings WA Balcatta.


Activation Date: (Mandatory)

Generally the Activation date is left as today’s date but can be forward dated so that the geofence does not show on the map or become available for reporting until after a certain date (e.g. you can create a geofence for a new Bunnings Store to activate on the day that the store opens).
After a geofence is created, it can be used to run a report for historical data regardless of the Activation Date.

Expiry Date: (Optional and can be left blank for non-expiring geofences)

Generally left blank so that the geofence does not expire but can be used if a location is known to not be used after a certain date (e.g. closing of a customer site).

Deleting Geofences:  (Warning)

Deleting geofences is permanent. Check with the Operations Manager of the associated branch before deleting any geofences in their area.